Teams and Workspaces

BB is built for teams, not just individuals. A shared workspace means everyone on your team works from the same context — the same projects, the same conversations with BB, the same progress.

How it all fits together

BB organises shared work in three layers:

Team

A team is the top-level group. One person creates the team and becomes the team owner. The team owner manages who belongs to the team. Everyone you invite becomes a member and gets access to the team's shared workspaces.

Workspaces

A team owns one or more workspaces. A workspace is a shared container for projects — think of it as a shared folder that everyone on the team can see and work inside. All projects you create inside a workspace are automatically visible to your whole team.

Projects and collaborations

Projects live inside workspaces. Each project contains your files and your collaborations with BB. Every collaboration inside a shared project is visible and editable by all team members — so if a teammate starts a conversation with BB, you can read it, continue it, or build on it.

What your team can see

Anything created inside a shared workspace — projects, collaborations, and the AI's work within them — is visible to everyone on the team. This is intentional. The goal is shared context, not siloed work.

In practice, this means:

  • Any team member can open any project in the shared workspace
  • Any team member can read any collaboration, continue it, or start a new one
  • Work BB has already done — summaries, drafts, analysis — is available to whoever picks up next
  • There's no 'catching up' — the context is already there

Your personal workspace

Every BB user also has a personal workspace. Only you can see it — it's completely private from the rest of your team.

Use your personal workspace for work in progress you're not ready to share, personal notes and research, or anything that doesn't belong to a team project.

Shared memory and workspace context

BB's memory system is scope-aware. When you're working in a shared workspace, memories can be set at three levels:

Workspace-level memories are shared across the whole workspace — all team members can see and benefit from them. Use these for team conventions, shared client context, or anything the whole team should know.

Project-level memories are shared across all collaborations within a single project. Good for project-specific decisions, architecture choices, or domain knowledge relevant to that project.

Collaboration-level memories are specific to one collaboration. Use these for temporary notes or work in progress you're not ready to share more broadly.

Learn more about the memory system →

Controlling which files BB can access

BB accesses files through data sources — connections to your files and services that you set up per project. You decide what each project can access.

Scoping file access to a project

For example: if you're working on a specific client, you can set up a Google Drive data source for that project with the root folder pointing to that client's folder. BB will only work with files in that folder — not the rest of your Drive.

This lets you work on multiple clients or projects without worrying about BB accessing the wrong files.

Note: BB reads file contents as part of completing tasks — your team members don't see a file browser. BB surfaces the information it needs from your files and works with it directly.

Learn more about data sources →

Getting your team set up

The intended flow: one person creates a BB account and a team, then invites others. Invited members sign up (or are signed up as part of the invitation) and join the team's shared workspaces.

Team management is coming soon. The team settings page is currently in development. To get your team set up now, contact us and we'll onboard your team manually. You can also supply us with a list of accounts to create — everyone will receive a welcome email with instructions to set their password.

Next Steps

Managing Collaborations

Learn how to organise collaborations within a project and get the most out of shared context.

Data Sources

Connect BB to your files, services, and tools — and control exactly what each project can access.

Project Manager

How to create and manage projects, set project types, and organise your work.

Memory System

How BB remembers context across workspaces, projects, and collaborations — and how to control what gets shared.

Teams & Workspaces FAQ

Common questions about teams, workspace visibility, private projects, and file access.

Last updated: March 7, 2026